Restaurant Accounting With Quickbooks, Planday and Lightspeed HQ

financial reports

This feature allows business owners to manage their finances and forecast cash flows. It will also equip you with valuable and actionable insights regarding your finances. This system supports all major credit cards, including Mastercard, Visa, Discover, and American Express.


The GL and Item tabs of the integration page pertain to all of the Journal Entries that will be sent to QBO. The Vendor tab is required to be mapped for Invoices to be able to create Bills in QBO. Please review theManaging GL Account Mapping section above to learn more. When the ‘Complete’ button is pressed on the invoice form, the integration will create a corresponding Bill in QBO. For any of the other forms, R365 will send Journal Entries to QBO.

When the QBO Integration is setup, Daily Sales Summaries will have their DSS data automatically sent over to QuickBooks Online when a Restaurant Manager marks them a ‘Complete’. Pushing financial data to QuickBooks is as easy as a click of a button. To the uninitiated Tips payable belongs on the balance sheet as a liability account. The server and host wage reports have to match what was recorded as income. If you have any questions regarding the application process or the program, please submit them to At this time, we will not be taking any questions over the phone.

I would come up with a centralized system to put all invoices currently open and due in a ‘To Be Entered’ box for the bookkeeper or administrative assistant to input into QuickBooks. Then when funds are deposited into the bank you should move them from QuickBooks undeposited funds to the proper bank account. As I mentioned earlier I would recommend that your manager handle the cash deposits and your bookkeeper verify that they are correct. QuickBooks Online for Restaurants.QuickBooks Online is the perfect accounting solution for restaurants.

Smooth The Labor Crunch With Pay365

I would not recommend using the ultimate guide to construction accounting directly to manage your inventory. I feel that properly handling your inventory in QuickBooks would be much too tedious of a task. In fact I believe that every business should outsource their payroll needs. I would make the entering of bills the responsibility of the bookkeeper or possibly an administrative assistant. You will want to locate or customize a daily sales journal entry from your restaurant point of sale system that works for you. I would highly recommend setting up QuickBooks on a terminal server.

intuit quickbooks

By using undeposited funds you will know if certain cash deposits never made it to the bank or if the cash was handled incorrectly by the restaurant manager. This system has proven to work and also input the correct procedural controls over cash. Lastly, I might have the owner handle bank deposits and most cash transactions, but also believe that this task can be handled by a manager.

Benefits of QuickBooks Online Advanced for Restaurants

Using the right tools can go a long way in making your job easier, and thankfully, we no longer have to rely on rows of ledgers and numbers today. However, QuickBooks has a variety of plans that offer different features depending on your business structure. You can contact them via phone or through their site to discuss your business needs and budget. Using accounting software can help owners and managers know where their money is going and identify potential savings. The software can also keep track of inventory and profits and properly calculate sales tax to avoid fines. QuickBooks time-tracking and payroll features let employees easily log their hours and you approve them.

The way to improve a restaurant’s EBITDA is by increasing sales — through high-margin items like desserts — and reducing costs by sourcing the highest-value ingredients. These are the only categories bringing sales into the restaurant, so it’s good to stay around the 30% range for food and the cost of beverages. After creating a template, you need to make it as “Collect Sales Tax,” so QuickBooks knows to calculate sales tax on daily sales.

QuickBooks Online

You’ll receive regular milestone reports, and we’ll have frequent progress calls. Analyze your current processes what is done in QuickBooks and other systems (e.g. spreadsheets), and design a workflow of daily, weekly and monthly procedures. Here are some other business solutions that compare QuickBooks business solutions to how ZipBooks does things. ZipBooks was built in the cloud and is easily accessible from wherever you are, whether you’re chatting with regulars at the bar or going through receipts at the end of the night. Enter and edit multiple bills and checks in a few quick steps to pay vendors and suppliers faster. Accounting with live bookkeeping Organize books with a live bookkeeper.

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In the restaurant industry, QuickBooks is the overwhelmingly preferred choice of accounting software, with roughly an 80% market share. You can use QuickBooks to generate reports, program sales receipts and track credit and debit card tips. At the end of the day, accounting is all about getting the information you need to make smart decisions. That means seeing a comprehensive picture of your entire restaurant, presented the way you want.

Restaurant365 streamlines intercompany transactions with automatic recording. Set your go-live date and finalize everything by importing your open transactions and beginning balances. Restaurant365 is there through your go-live and beyond to ensure the platform is helping your business grow. Connect with industry peers and the Restaurant365 team to share innovative ideas. See how the restaurant industry is using technology to continually improve. Stories of how restaurants of all shapes and sizes succeed with Restaurant365.

Every time you sell a product or service, you need to send an invoice to ensure that you’re paid by your customer… Many new small businesses are tempted to use Excel to organize their accounting data and analyze their financial … The restaurant owner and bookkeeper should be analyzing financial reports to look for opportunities or issues at each restaurant location. There are a few key things I would look for from your payroll provider. First, I would look for a reliable company that has a proven track record of customer service. Centralize all of your bills and invoices at one office location (at one of the restaurants or not, it doesn’t really matter).

What is QuickBooks?

It also offers other monthly plans that are affordable, and some of them come with free trials. Founded in 2015, ZipBooks is simple accounting software that can be used for any industry. It’s not restaurant-specific, so you will need to set up any customizations that you require.


Our experts thoroughly evaluated QuickBooks Online through an internal case study to prove it deserves the top spot on our list of the best small business accounting software. With too many food and other supplies being purchased from multiple suppliers on a daily basis, it’s sometimes challenging to ensure accurate receipt management and expense reporting. In QuickBooks Online Advanced, your employees can take a snapshot of their receipt directly from QuickBooks. They can use the QuickBooks Online mobile app to upload the receipt photos or even from their email accounts.


The bookkeeper would verify that against the daily sales amounts that populated undeposited funds to ensure accuracy. Whether you’re new to QuickBooks or upgrading your file I will customize a plan specifically for you and your restaurant. I am experienced working with both the Desktop version of QuickBooks Pro as well as with the QuickBooks Online edition.

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